4TOPS Document Management software for Microsoft® Access®

The most complete Microsoft Access based document management system

Use 4TOPS Document Management to create and manage your documents from your Microsoft Access Database. Bring the benefits of a document management system to your Microsoft Access application. Create documents with content from your database. Instantly find and share documents. View all information on the document in an Microsoft Access  form. All file management functions (edit, rename, delete, etcetera) supported. Creating Microsoft Word® and Microsoft Excel® documents is very powerful because it places data from the database directly into new documents. It can create documents no matter how complex the data to be merged!

Single user USD399 EUR319 GBP279 AUD529

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Features

• Automatic document naming and storage guarantees consistency and saves time
• Document processing (print/fax/e-mail)
• Locating files is both easy and powerful using 4TOPS extensive filtering facilities in the documents table. Find documents using subject, author, date updated, and all other fields you used in defining the document! Compare this with finding documents using Windows Explorer's folder hierarchy and trying to remember how you (or your colleague!) named the document!
• All documents are stored in the file system.
• Support for importing existing documents is available.
• Create a complete document management service

4TOPS Document Management is used for

• Microsoft Excel correspondence
• Quotations
• Invoicing
• Reporting
• Trading

4TOPS Document Management is the most advanced of available document management systems. After having activated the 4TOPS Document Management addin the Document Management toolbar appears.

	Document Creation
	Create a template and specify where documents must be stored
	Create a document from a template; make templates available to other contexts
	Instant creation of Microsoft Word  document filled with data from the database
	Document Control
	Open a document for editing
	View a document (don’t edit)
	Copy a document
	Link a document record to a file location. Adds filename to field.
	Import existing documents to a documents table. Creates new records
	Document Finding
	Search Assistant for defining advanced selections which can be stored and re-used
	Apply saved selections created using the Search Assistant.
	Speed filter. Select which records to view from a list box
	Apply filter. Switch on/off (standard Microsoft Access)
	Filter by selection: view only records with same value as current field. (Microsoft Access )
	Sort ascending currently selected field (standard Microsoft Access )
	Find record (standard Microsoft Access )
	Select columns only available in datasheet view

The system uses 4TOPS Word Link to create Microsoft Word documents and 4TOPS Excel Link to create Microsoft Excel workbooks. In most cases these will be filled with data from the Microsoft Access  database. Using the storage tab in Word Link you can determine where you want to store documents (folder related to type of document, author, client, record field, etcetera) and how to name them (record field, using a custom function, etcetera)

Support

For any questions or requests concerning this product or to all other 4TOPS products please contact support@4tops.com.

Installation

The download uses self-extracting technology for easy installation.

Microsoft and the Microsoft Excel logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.