Create a table in your database to store information about your created documents and easily reopen them using the hyperlink. You will use this when turning your database into a document management system.
Note that you can change the proposed fieldnames, and also can make any changes to the tbale at a later stage.
Started from tab Log on the Mail Merge Wizard.
The name of the table to be created in your database
An ID generally a useful field to have in any table
By default this field will be automatically filled
The hyperlink field will let you open the document directly from the table, without having to go to explorer. The description [Hyperlink ] is set to to allow automatic preselection when Log is added to a process.
With many documents being created in the database this obviously is a useful field for sorting and filtering. The description [Template] is set to to allow automatic preselection when Log is added to a process.
May be redunant when you selected template. However it allows extra filtering if your mail merge process creates multiple documents. The description [Process] is set to to allow automatic preselection when Log is added to a process.
Having a field id_related (or another more suitable name) allows you to combine the document record with records from other tables, such as an order or customer) using queries.
If you want to relate an id to multiple tables such as tblContracts, tblInvoices, etc. You can then make a query which looks like
SELECT * FROM tbl
Title, Subject, Author, Category, Status, Keywords and Comments or other commonly used fields.