Select records to process / create documents from

Using the record selector

One of the things you will come to appreciate most with Access Mail Merge is the directness with which you can indicate which records need to be processed. For this you need to know who to select records using the record selector (the little block on the left of the record in a datasheet or form )

A record Click the record selector to the left of the row.

Multiple records Click a record selector then drag down over additional record selectors.

Multiple records Press Shift+Spacebar, and then Shift+Up arrow or Shift+Down arrow.

All records Choose Edit, All Records, or click the All Records selector to the left of the leftmost column header.

Filtering records

The other important technique to restrict the number of records is filtering. See Examples of filter criteria

A record	Click the record selector to the left of the row.
Multiple records	Click a record selector then drag down over additional record selectors.
Multiple records	Press Shift+Spacebar, and then Shift+Up arrow or Shift+Down arrow.
All records	Choose Edit, All Records, or click the All Records selector to the left of the leftmost column header.